Workflow States

Checked Out

The Workflow is available to run only for the user who has it checked out

Published

Workflow version that is available to all users and the platform that meet the conditions of the workflow

Unpublished

Workflow version that is no longer available for new contexts, but may be required for already running contexts (Published = false)

The version is the published model of the workflow. The published version is available to the platform to use for creating new workflow contexts.

A workflow version maintains these properties:

• The workflow table association

• The conditions, published status, and permissions of the workflow

• The workflow model, which is the workflow in its entirety as the set of workflow activities and their transitions (lines)

When a workflow version record is updated and the State changes to published, a table insert action occurs and adds the version record to the platform's current Update Set. Only published workflows are captured in Update Sets.

NOTE: There can only be one active published version of a workflow at a time and past versions are kept as unpublished so there is a historical record. Additionally, executing workflows will not be affected when a new version is published.

Contexts can use different versions of the same workflow, and all of these contexts can be running at the same time.